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3 Major Fundamental blocks in Flow

03-12-2018  0 Comment(s)

There are three major components that make up the Flow. Of course, there is a lot for you to learn about the new application, but what I am covering below are the nitty-gritty fundamentals one must know and understand to be able to create workflows using Flow.

Here they are, the three fundamental blocks (components) of Microsoft Flow

  1. Triggers
  2. Actions
  3. Conditions

TRIGGERS

Send email when a new email is arrived.

There are two types of triggers:

  1. Automatic trigger is pre-programmed into the workflow based on a certain rule (i.e. new document or item created, email sent, etc.) Automatic Trigger can also be passed from another application, like PowerApps. For example, at a certain point of the data collection using PowerApps app that you created, a workflow is started to carry the item/data through say an approval cycle. In this case, Microsoft Flow will start automatically from within another application.
  2. Manual Trigger is a trigger initiated by a user. Unlike with automatic trigger above, the workflow will only start when initiated manually by the end user (for example, from the Document Library for a selected file). Manual trigger is only supported for certain types of workflows (i.e. Get feedback from your manager for the selected file).

Action

An action is something that occurs as a result of the workflow. Below are some examples of the out of the box actions that exist in Microsoft Flow:

Condition

A condition is essentially your “If Statement”. If this happens – do this, if that happens – do something else. A classical example is an approval process. If the user approves an item or a document – send an email with approval, if a user rejects – send an email with rejection. Another example could be based on metadata. For example, if you have a Purchase Order approval process and PO dollar value is less than $10,000 – send it to Finance Manager for an approval and POs > $10,000 – send them to CFO (Chief Financial Officer).

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